Receptionist in Dallas, TX at HumCap Recruiting

Date Posted: 4/15/2021

Job Snapshot

Job Description


Summary: Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.Provides general office support with a variety of clerical activities and related tasks. First point of contact for the company and provides administrative support across the organization. Handles the flow of people through the business and ensures that all responsibilities are completed accurately and delivered with high quality and in a timely manner.Duties and ResponsibilitiesOperate telephone PBX to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments. Schedule appointments and maintain and update appointment calendars.Order/Receive UEMS SuppliesSchedule UEMS Remote Pick – upsGreet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations, announcing them appropriately.Receive and sort daily mail/deliveries/couriers.Receive payment and record receipts for services.Transmit information or documents to customers, using computer, mail, or facsimile machine.Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.Analyze data to determine answers to questions from customers or members of the public.File and maintain records.Keep a current record of staff members' whereabouts and availability.Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc.Physical Demands: How much on – the – job time is spent in the following physical activities?  5% Standing        95% Sitting          50% Talking (BFOQ)2% Walking50% Hearing/Listening (BFOQ)0% Tasting or Smelling75% Using Hands to Finger, Handle, Feel 5% Reaching with Hands and Arms0% Climbing or Balancing5% Stooping, Kneeling, Crouching, or Crawling 0% Lifting: Up to 25 Pounds0%Lifting: Up to 10 Pounds0% Lifting: Up to 50 Pounds0% Lifting: Over 50 Pounds  –  Amt. _____0%Other: ________________________ Working/Environmental Conditions: For additional details regarding physical and/or environmental requirements, consult the Job Analysis Questionnaire for this position. Indoor Office/Retail      Adequate Ventilation     Technology Proficient computer skills including electronic mail, record keeping, routine database activity, word processing, spreadsheet, graphics, etc.Demonstrated use of intermediate computer operations (basic programming in 3rd and 4th generation languages, relational databases, and operating systems) and intermediate software packages, (word processing, spreadsheet, graphics, etc.)Utilize complex computer operations (intermediate programming in 3rd and 4th generation languages, relational databases, and operating systems) and advanced features of software packages (word processing, spreadsheet, graphics, etc.)Accounting software — Billing software; Bookkeeping software; Intuit QuickBooks  Data base user interface and query software — Alpha Software Alpha Five; Claim processing system software; IBM Check Processing Control System CPSC; St. Paul Travelers e-CARMAElectronic mail software — Email software; IBM Notes; Microsoft Outlook  Office suite software — Microsoft Office softwareEducation and Experience: Requires a high school diploma or equivalent and training in vocational schools (business), or 2 – 3 years related on – the – job experience.Required Skills and Experience:Demonstrable ability to:Juggle multiple competing interests and priorities.Manage a budget (i.e. for office supplies or office space)Interpret and adhere to a facility lease